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Postal Ballot
The Company had successfully completed the process of obtaining the approval
of its members on the Special Resolution under Section 17 of the Companies Act,
1956, pertaining to alteration of the Objects Clause of the Memorandum and
Articles of Association of the Company, vide the Postal Ballot. The procedure
for conducting the Postal Ballot was carried out as notified in the Companies
(Passing of the Resolution by Postal Ballot) Rules, 2001 and general circulars
in this regard issued by the Central Government. Shri. Ashish Bhatt, a
practicing company secretary was appointed as the Scrutinizer, who carried out
the Postal Ballot process in a fair and transparent manner. The results were
announced on 16th October, 2003.
Voting Pattern and Procedure for Postal Ballot:
- The Board of directors of the Company had at its meeting held on 18th
August 2003, appointed Shri. Ashish Bhatt, a practicing company secretary as
the Scrutinizer for conducting the Postal Ballot voting Process.
- The Company had completed on 10th September, 2003, the dispatch of postal
ballot forms alongwith prepaid business reply envelopes to its members whose
names appeared on the Register of Members/list of beneficiaries as on 22nd
August, 2003.
- Particulars of the postal ballot forms received from the members had been
entered in a register separately maintained for this purpose.
- The postal Ballot forms had been kept under safe custody in sealed postal
ballot boxes before commencement of scrutiny.
- All postal ballot forms received upto the close of working hours on 10th
October, 2003, the last date fixed for receipt of the postal ballot forms, had
been considered in scrutiny.
- Envelopes containing Postal Ballot forms received on / after 11th October,
2003 had not been taken into consideration for scrutiny.
- The results of the Postal Ballot were announced on 16th October, 2003 at
the Registered Office of the Company.
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